Registration, Entry and Admissions Policy/Process

This should be read in conjunction with the Terms and Conditions.

Junior Department

The Junior Department’s main intake of pupils is at age 5 (or nearly 5 if the child is born in September, October, November or December). We take pupils in the September of the calendar year in which they turn 5. Occasional places may occur further up the school.

All initial enquiries received by the Junior Department requesting a prospectus of the school are recorded in a Registration Book. The parents’ name, address, telephone number, child’s name and date of birth are recorded. A copy of the prospectus, the terms and conditions, the Information for Parents leaflet and details of the current fees are sent to each person who makes an enquiry.

Prospective parents, if they wish to proceed further, ask to put their name down on a waiting list for a tour of the school against the year in which their child will turn five.

One to one tours of the school are conducted for parents of children who have asked to be added to the waiting list and are conducted when their children are about 1 year old. We tour 80 sets of parents around the school for each entry year.

Parents who have put their names down on the waiting list for a tour of the school are contacted in the order in which they applied.

When parents have toured the school, they are invited to write and confirm their interest in the school. Their details are then recorded by the Registrar on the provisional entry list for the relevant entry year.

The year before entry an assessment list is drawn up by the Registrar in conjunction with the Head of the Junior School. We offer 50 assessment places (25 boys and 25 girls) to the children of parents who have confirmed in writing their interest following their tour of the school and the assessment list will comprise the first 50 children whose parents have expressed such an interest.

Parents on the assessment list are offered a date for an assessment of their child in either the Spring term (for older children) or Autumn term (for younger children) of the year before entry. If they do not wish to take up the offer of an assessment, then the place is offered to the next family on the list.

A total of 50 assessments are arranged for each year of entry and from the children who are assessed, we offer places to 9 boys and 9 girls.

For those children who are assessed in the Spring term, offers will be made by the end of March prior to the year of entry and for those children who are assessed in the Autumn term, offers will be made by the end of November prior to the year of entry.

Siblings of children already at the school are guaranteed an assessment but not necessarily a place at the school.

Senior Department

Occasional places for pupils aged between 8 and 12 years occur in the Senior Department

A short waiting list is kept for each age group in case of a vacancy in the appropriate form

An initial meeting can be arranged for parents to visit the school and have a preliminary discussion with the Head of the Senior Department.

Prospective pupils are given an informal one-to-one assessment in English and Mathematics prior to entry.

The primary criterion is to ascertain that the child’s move will be a happy and positive one.

It is the school’s policy always to consult the head of the school from which the child is transferring before a place is offered.

General notes

The school’s policy is non-discriminatory.

There is no registration fee.

There is no deposit payable. However, once a place at the school is formally accepted, the parents/guardians enter into an agreement with the school for the child to attend and are expected to honour this commitment.

All information kept is confidential and complies with the Data Protection Act.


It is imperative for children to learn a sense of discipline as this underpins not only their academic advancement but also their social happiness.

A vital part of the experience of school life for children is testing the boundaries of what is and is not acceptable behaviour in the classroom, during play with other children, and during the school day generally. We recognise that children will make mistakes in this respect and school is the right place for these to happen, where useful advice about future adult conduct can be given. It is important for children to be aware of the nature of their mistakes; and consideration for others is seen as the benchmark of behaviour. Matters of discipline will be referred to the Head by the staff as a matter of course and parents will be contacted if it is felt that it is necessary to do so.

It is a regulatory requirement for the school to have an exclusions policy as detailed here and in the Terms and Conditions. This will only be used when it is felt that a child is not responding to the advice and guidance as outlined above.

Unacceptable behaviour

Unacceptable behaviour within this context includes any form of racist comments, verbal bullying or physical aggression. Unacceptable behaviour by a child will be dealt with by staff in the following way:

  • An immediate verbal response to the action.
  • A gentle explanation to the child as to why the behaviour was unacceptable.
  • If unacceptable behaviour persists, the child will be withdrawn from the activity/group for a short period.
  • If necessary a child may be taken to another room to calm down.
  • Parents will be informed if we feel that a child’s behaviour is particularly worrying.
  • Following an interview with the parents, written notice will then be given as a prior warning of possible exclusion:
    • If no satisfactory improvement is seen, there will be a further interview with the parents and a short suspension may follow as decided by the two Heads.
    • On the child’s return to the school, the behaviour would be carefully monitored for improvement. Should the behaviour continue to be very poor or to deteriorate further, this may lead to a full exclusion as decided by both the Heads.
  • School staff and parents will work together to promote appropriate behaviour.
  • Everybody, including all staff and parents, will be consistent in their approach to behaviour management.

We will follow these procedures in a way that is appropriate to the maturity of the child and the misdemeanour.

Policy for children with special educational needs and statements

Children at Trevor-Roberts’ will have a range of abilities. However, as the expectation is that they will sit competitive examinations at either 11+ or 13+, it is not felt that it is the right environment for statemented children or children with special educational needs, although each case would be looked at individually on its merits.

Policy for children for whom English is a second language

Should a child for whom English is an additional language be given a place then arrangements would have to be made in consultation with the parents to assess the child’s academic progress and understanding during the course of the school year.

Other documents available to parents

The following additional documents are available to parents on request:

  • Curriculum Policy
  • Anti-bullying Policy
  • H & S and First Aid Policy
  • Mobile phone and camera policy
  • Exam Results for the previous year
  • Rewards & Sanctions Policy
  • Complaints procedure
  • No. of formal complaints in the preceding year
  • Safeguarding and Child Protection Policy
  • Copy of the last Inspection report